Your are cordially invited to attend THE ANNUAL GENERAL MEETING of the Friends of Braidburn Valley Park on Sunday 6th March 2011. Apologies for absence should be intimated to the secretary at  info@braidburnvalleypark.org.uk

AGENDA

  • 2.00 pm meet at main gate, Greenbank Crescent
  • Guided walk about with committee members to witness works carried out over the year
  • 2.30 pm approx. dedication of tree in memory of Margaret Ramsay
  • Proceed to Tennis Club pavilion for refreshments followed by a short business meeting.

AGENDA FOR BUSINESS MEETING

1)   Election of Committee for 2011/12

2)   Presentation and adoption of accounts to 31st October 2010

3)   Adoption of changes to Constitution(see below)

PROPOSED CHANGES TO THE CONSTITUTION

In accordance with Clause 9, notice is hereby given that the following changes are made to the Constitution:

Clause 6 delete:

a) The Annual General Meeting shall be held at the end of January or at the beginning of February each year after giving due notice (usually 21 days) to every member

and insert:

b) The Annual general Meeting must be held each year and not more than fifteen months may elapse between successive annual general meetings  after giving due notice (usually 21 days) to every member

Clause 8 delete:

c) The Treasurer shall be responsible for the day to day administration of the accounts. The financial year shall run from 1st November to 31st October. The Treasurer shall be responsible for the preparation of the annual accounts and their submission to the Auditor or an Independent Financial Examiner (not a Management Committee member) authorised by the Management Committee. The accounts of the Friends shall be audited by either of the above. The auditor or Independent Financial Examiner shall be subject to reappointment at each AGM

And insert:

d) The Treasurer shall be responsible for the day to day administration of the accounts. The financial year shall run from 1st November to 31st October. The Treasurer shall be responsible for producing accounts on a cash basis (i.e. a Receipts and Payments account) and for the preparation of the annual accounts and their submission to the Auditor or an Independent Examiner (not a Management Committee member) authorised by the Management Committee.

The existing constitution may be viewed here

Your are cordially invited to attend THE ANNUAL GENERAL MEETING of the Friends of Braidburn Valley Park on Sunday 6th March 2011

AGENDA

2.00 pm meet at main gate, Greenbank Crescent

Guided walk about with committee members to witness

Your are cordially invited to attend THE ANNUAL GENERAL MEETING of the Friends of Braidburn Valley Park on Sunday 6th March 2011

AGENDA

2.00 pm meet at main gate, Greenbank Crescent

Guided walk about with committee members to witness works carried out over the year

2.30 pm approx. dedication of tree in memory of Margaret Ramsay

Proceed to Greenbank Church Hall for refreshments followed by a short business meeting.

AGENDA FOR BUSINESS MEETING

1)   Election of Committee for 2011/12

2)   Presentation and adoption of accounts to 31st October 2010

3)   Adoption of changes to Constitution (see attached)

Apologies for absence should be intimated to the secretary (see details below)

works carried out over the year

2.30 pm approx. dedication of tree in memory of Margaret Ramsay

Proceed to Greenbank Church Hall for refreshments followed by a short business meeting.

AGENDA FOR BUSINESS MEETING

1) Election of Committee for 2011/12

2) Presentation and adoption of accounts to 31st October 2010

3) Adoption of changes to Constitution (see attached)

Apologies for absence should be intimated to the secretary (see details below)